Blue River Soccer Association

March 25, 2009

Meeting Minutes

 

Present: Eric Bozeman, Terry Kuhn, Lisa Kuhn, Dawn Elrod, Tara Hahn, Jim Lardin, Rob Helfer, Amy Wisker, Jenny McCollough, Chuck Doremus, Beth Kendall

 

  1. The minutes from the previous meeting were reviewed.  Terry motioned to approve the minutes; Jenny seconded.  The motioned carried unopposed.
  2. Beth read the treasurer’s report: Checking $23,403.65, CD $21,835.58, CD $10,060.38.  Terry motioned to approve the report; Jim seconded.  The motion carried unopposed.
  3. Registrar: not present
  4. Director of Communications: Rob said he is waiting for an application for the Bears of Blue River Festival Parade.  He is working on a parent approval form to use photos on the webpage.  The master game schedule is on the website.  The dates for travel tryouts for the fall season were scheduled for June 28, 29 & 30.  Lisa added, “Got Soccer” web will not be ready before July.  She is checking our contract with League One, for fall registration.  Rob will place an ad in the Shelbyville paper later, for tryouts.  He will try to get the Shelbyville News to do an article about BRSA.  He is trying to get articles in IYSA publication and a Hispanic publication.  He suggested a yellow caution flag for weather on the webpage.  Rob suggested an adult soccer league for summer.  He will present more information at the next meeting.
  5. Dir. Of Recreation: Chuck will contact coaches who haven’t picked up uniforms.  He will contact Beth with information on players who haven’t been contacted by coaches.
  6. Dir. Of Referees: Tara reported we still do not have enough referees for the season.  She also reported she has had difficulty registering refs with GotSoccer.  Lisa and Tara will contact Angel about the problem.
  7. Dir. Of Field Maintenance: Terry reported the fields are 90% ready.  He suggested purchasing 20’ bronze flagpole to place with sign and statues.  Beth made a motion to approve the purchase; Chuck seconded.  The motion carried unopposed.  Terry is still looking to purchase training flags.  Rob suggested corner flags.  Terry asked Amy when we can get sandbags for the trash cans at the fields.  Amy will get those.
  8. Dir. Of Travel: Jenny registered the travel teams for the Coca-Cola Classic tournament.  Beth has sent the check.
  9. Dir. Of Concessions: Since Coca-Cola has been slow to respond to issues from last season, we discussed purchasing coke products not directly from Coke until matters are resolved.  Beth will follow up with Amy about Coke contract.  Beth will make a letter for coaches to recruit parent volunteers for the concession stand.
  10. Dir. Of Sponsors: We discussed beginning the sponsor drive for 2009-2010 in April.  Rob offered a 20% discount to create websites for any sponsor without a website, who commits to a sponsorship for both seasons.
  11. Dir. Of Coaches: Jim said, “I HAVE NOTHING TO REPORT”.
  12. Trainer program: Jim presented the options for training programs from Challenger and MSA.  Chuck motioned to use MSA; Eric seconded.  The motion carried unopposed.  Jim will have more details at the next meeting.
  13. Kohl’s Cup: The tournament is April 25 & 26, in Fishers.  It will cost approximately $10 a player.  Chuck reported recreation players may use pennies over team shirts as long as the player number shows.  U15 & U18 were the only co-ed age divisions.  Chuck will post information for U10 & up and form teams based on response.  He will try to get shirts if time and cost allow.
  14. Amy Wisker: The Parks Dept. will remove graffiti from the BRSA shed.  The concession and restroom floors will be sealed after the season.  Ivy Tech is offering a coaching class.  She will forward the information to Rob to be posted on our website.
  15. Mike Eggleston resignation: Lisa presented Mike’s resignation letter.  Terry motioned to accept the resignation; Jim seconded.  The motion carried unopposed.
  16. Landscaping: The sign has been installed and the Parks Dept. will be installing the statues.  The flagpole will be set behind the sign.  Beth will get with Kim Taylor, Backyard Gardens, for a landscaping plan.
  17. Indiana Live grant: Beth said she has not heard anything at this time.
  18. Fundraising: Terry would like to host a corn hole tournament and have the concession stand open for July Fourth.
  19. U4 Division: Beth said she could not find, in previous minutes, an official vote for adding a U4 division in the fall.  Jim motioned to add the U4 division; Beth seconded.  The motion carried unopposed.
  20. New Business: Southwestern HS contacted the Parks Dept. and requested use of the fields for a tournament, Jun. 26-28.  The dates overlap BRSA summer camp and do not give enough time to seed grass before fall season.  BRSA turned down the request.  Lisa will contact them for a schedule for next year.  Jim presented information for a soccer goal safety policy.  Jim made a motion to adopt the policy; Terry seconded.  The motion carried unopposed.  Jim presented information for “best practice guidelines” and suggested we become certified through IYSA.  Jim will put together more information and email it to board members for review.
  21. The next meeting will be April 8, 6:30pm; place to be announced.
  22. The meeting was adjourned.