Present: Lisa Kuhn (President), Eric Bozeman (Vice-President), Terry Kuhn (Dir. Of Fields), Jim Lardin (Dir. Of Coaches), Chuck Doremus (Dir. Of Recreation), Jenny McCullough (Dir. Of Travel), Tara Hahn (Dir. Of Referees), Tina Kluemper (Registrar), Beth Kendall (Secretary/Treasurer), Rob Helfer

Lisa called the meeting to order.

Secretary: Minutes from Feb. meeting were reviewed. Terry motioned to approve minutes; Jim seconded. The motion carried unanimously.
Treasurer: As of Mar. 3, 2009, BRSA assets are as follows: Checking $27,222.62, CD $21,835.58, CD $10,059.60. Expenditures outstanding: Refunds/overpayments $220, IYS recreation fees unknown. Jenny motioned to accept the report; Terry seconded. Motion carried unopposed.

Registrar: Registration is officially closed. Tina reported she has contacted players regarding birth certificates. Tina will update Jenny and coaches of players still needing to submit birth certificates for travel. She announced travel players will have to register online for the fall 2009 season when IYSL & CIYSL switch to “GotSport.com”. Tina will attend a seminar for “GotSport”, dates are TBA. Rob will create a paper form for coach’s background check for those who do not have email access. Rob will help create a Spanish language registration form for fall 2009.

Dir. Of Recreation: Tina sent email rosters to all coaches with email. Six coaches have not picked up equipment. Chuck will follow up with coaches for equipment. Chuck will follow up with coaches without email for practice schedule. Beth/Tina will send Chuck email access information for League One.

Dir. Of Referees: Tare needs to check on “GotSport.com” to get list of registered referees and schedule a meeting.

Dir. Of Coaches: Jim reported the coaches meeting went well.

Dir. Of Field Maintenance: Terry said he will be setting up the fields soon, weather permitting. He reported the Parks Dept. shut the heat off to the concession stand. The paint for the fields was stored there and may need to be replaced. Lisa will ask the Amy Wisker if the the Parks Dept. will let us use the pool for our annual meeting for free to offset cost of replacing paint. Terry also reported the benches will need to be resealed this season. He also wants to get a roller to roll the fields. Rob said he will ask TJ Bogemann if we may borrow his. Beth asked if we could set up our webpage to send out weather alerts when Terry closes the field. Chuck would need to call coaches without email. Rob said we could set up the email alert and suggested we set up a voicemail system for coaches and parents to call to listen to message.
Director of Sponsors/Trophies: Lisa reported all sponsors retained. Beth to get total number of players from Tina to order trophies.

Director of Concessions: Lisa asked for suggestions regarding staffing of concession stand. After discussion, the consensus was to use volunteers for staffing. Terry reported he was getting a rolling cart for the concession stand donated by the hospital.

Dir. Of Travel: Jim nominated Jenny for position; Terry seconded. The motion carried unanimously. Lisa is to email Jenny, Sarah’s (IYS) contact information. Registration deadline for the Coca-Cola Classic tournament is May 1.

Board Positions: Dawn Elrod has agreed to be new Dir. Of Sponsors. Jenny was elected Dir. Of Travel. Dir. Of Concessions position is still open. Beth submitted a proposal to amend the bylaws and create a Dir. Of Communications position. Per the bylaws, the issue will come to vote at the April meeting. Jim motioned to create a temporary position for Dir. Of Communications; Tina seconded. The motion carried unopposed. Lisa appointed Rob Helfer to the position.

Tournament: The committee had nothing to report.

Lisa called for a discussion on dates and frequency of board meetings. Board meetings will be twice a month during the season. They will be the second and fourth Wednesdays of the month, at 6:30. Lisa will look for a new location. Jim will check his union hall for availability. Our next meeting will be Mar. 25.

Landscaping: Beth will contact Kim Taylor (Backyard Gardens) to design the landscape. Lisa will email Beth the sign dimensions.

Fundraising: The board discussed items for sale, such as vinyl car stickers and “spirit wear” for travel. Lisa will put together a proposal for these items for review via email by the board. Terry made a motion to have an email vote for Lisa’s proposal. Chuck seconded the motion. The motion carried unanimously. Other fundraising opportunities were discussed. Terry suggested having the concession stand open for the July 4th fireworks display at the fairgrounds and possibly having a corn hole tournament or other events as well. Eric suggested having a Texas Hold’em tournament. Eric and Chuck will put together a proposal for the poker tournament for discussion at Mar. 25 meeting. Bingo was also suggested. Rob asked if our players could be part of the Bears of Blue River Festival Parade. Terry said he could get a place in the parade for our league.

New Business: Beth made a motion to purchase a safe deposit box at Key Bank, to house extra checks and birth certificates. Chuck seconded the motion; motion carried unopposed. Chuck and Jim suggested we enter teams in the Kohl’s Cup to be held Apr. 25 & 26 at $100 per team. Jim and Chuck will have a proposal for participation in the tournament for review and vote at Mar. 25 meeting. Beth presented the board with options for board shirts. The board discussed a plain polo, a cotton athletic shirt and a polyester athletic shirt. The majority liked the polyester athletic style. Beth is to order the shirts.
Parent meeting: Jim and Chuck are to organize the parent meeting for Mar. 16, 17 & 18 at the soccer fields. They are to send an agenda via email to all board members for approval.

Tina suggested the U12 & U15 teams be made travel only or a rec plus program for the fall. This discussion was tabled to a future board meeting.
Lisa will check with CIYSL for permission to put sponsor logos on travel uniforms.

Sponsorship for next year was discussed. Beth suggested a sponsorship committee be formed to begin in April. Jim made a motion a sponsorship committee be formed; Chuck seconded. The motion carried unopposed. Beth will contact parents for volunteers.

Beth presented Lori Parrish’s request for reimbursement of ink. Jim made a motion in favor of the reimbursement; Chuck seconded. The motion carried.
Tina made a motion to have a “sponsor day” and get sponsor t-shirts; Chuck seconded the motion. The motion carried. The details will be discussed at the next meeting.
Eric suggested we set up a recycle program at the fields. He is to have the details for proposal at the next meeting.

Jim will present trainer bids at the next meeting for vote.

The future purchase of new goals was discussed. Rob said we should check with IYS for a donation for the expansion of our program. Eric will look for programs that have disbanded for inexpensive used equipment.

Lisa will send the practice schedule to Rob to be put on the website.

The next meeting will be Mar. 25, 6:30pm, location to be determined.

The meeting was adjourned.